27-29 September 2023 – Leiden – Stadsgehoorzaal

Onsite poster instructions

27th International Conference on Science, Technology and Innovation Indicators, 2023

The 27th International Conference on Science, Technology and Innovation Indicators, September 27-29, 2023, will be organised by CWTS in collaboration with the European Network of Indicator Developers (ENID). In this edition we intend to bring the best of physical and online meetings together at the Stadsgehoorzaal in downtown Leiden. This edition focuses on improving scholarly evaluation practices in the light of cultural change. The conference will be organized as a hybrid event. We therefore support both physical and online attendance including in-person as well as remote presentations.

Your work has been selected by the STI 2023 Programme Committee to be presented as a poster. A poster gives you the opportunity to present your research or your project visually. Poster presentations provide an opportunity for interchange of ideas between the presenter and audience interested in his/her work.

Presenting your content

The poster should be designed in a way that the research or project can be understood without an oral explanation as a poster may also be viewed when you are not present. All materials should be legible from a distance. Your poster needs to be able to attract the attention of distracted researchers walking through a crowded, noisy room.

Consider including some or all of the following points on your poster:

  • Short title/ question
  • Your name/ affiliation and how to contact you
  • An introduction to your research question or project
  • An overview of your approach,
  • Your results (in graphical form),
  • Discussion/ questions related to your results
  • A listing of relevant articles that are important to your research, and some brief acknowledgement collaborators, assistance, financial support

Key Questions:

  1. What do you want the viewer to remember? Do important points stand out? The key to a good poster is clarity and simplicity. Do not overload the poster.
  2. Is there a balance between words/illustrations? Use figures, tables, graphs and photographs when appropriate; keep text brief.
  3. Is the pathway through the poster clear? Make it obvious to the viewer how to progressively view the poster. Numbering the individuals panels, or connecting them with arrows helps to guide the viewer through your poster.
  4. Is the poster understandable without oral explanation? You may not always be there when people come to look at it.

Designing your poster

The poster should have the following dimensions: height: 118,9 X width: 84,1cm (A0 format). Any width over 90 cm will not fit on the board. Do not use heavy cardboard as it may get too heavy and fall off the poster boards.

Text has to be readable from 1.5 meters distance. Use a minimum font size of 24 points for you standard text. Lettering for the title should be large (at least 70-point font). A good overall word count is 500-800 words or less. Use of bullets and numbering lists makes the content easier to read.

Make sure that all visuals are self-explanatory (i. e., graph axes are properly labelled, maps have north arrows and distance scales, symbols are explained, etc.). If using graphics and illustrations, ensure that you have the necessary resolution and the necessary copyright Use colour sparingly to highlight and emphasise your points, do not overload your poster. Go for contrast to increase readability.

Onsite instructions

Bringing and Handling Posters
Please take good care of your poster, as we cannot print, mount, watch, store, mail or dispose of your poster for you. Please bring your poster with you on the day of the event. We cannot accept mailed posters and cannot take any responsibilities for your materials onsite. We advise you to bring your poster in a poster roll that is clearly labelled with your name, address and contact details. Also make sure that these are on the back of your poster.

Mounting Your Poster
You can hang your poster on the poster board. We will provide you with pins and other material to mount your poster. Please do not use other material than that provided.

Presenting Your Poster
Please make sure that you be at your poster during the scheduled poster sessions to answer questions and engage people in discussions. During the poster session we invite you to keep the following questions in mind: What are the unique features of your research / presentation? What is the relevance to the topics discussed at the STI 2023 conference? What opportunity for collaboration/ further development do you see?

Dismounting Your Poster
We ask you to remove your poster at the end of the last day of the conference. The organisers will take down posters that have not been removed. Posters that have not been collected by the end of the conference will be thrown away.